Looking to go on exchange? Learn more by making an appointment with our Education Abroad Advisor or by attending one of our information sessions happening throughout the fall semester!
Make an appointment here.
Please Note: The deadline for applying to the student exchange program for the year 2020-2021 is JANUARY 15th.
HOW TO APPLY
FIND OUT IF YOU ARE ELIGIBLE
Students of StFX may apply for exchange after their first semester of study, and will be permitted to begin their exchange in the second semester of their second year at the earliest. They must be in good academic standing and have a minimum grade average of 70% at the time of application. Students may not participate in exchange during their final term of study.
INVESTIGATE YOUR STUDY OPTIONS
Research the exchange opportunities available. There should be a good match between academic programs. If course descriptions are available from host university websites, students should identify the courses they wish to register in at the host university.
Students are encouraged to speak with former exchange participants to learn about the experience from a student perspective.
FILL OUT YOUR DECLARATION FORM
A declaration form lists the courses you have already completed, those in which you are currently registered, and those that you plan to complete in future years.
Students who participate in the exchange program are required to take the equivalent of 15 StFX credits at their chosen university abroad. Therefore, when completing the declaration form please make a note of where you are hoping to fit these 15 credits from exchange into your program. For assistance in filling out your declaration form please make an appointment with an academic advisor. (Please note that it is not required that you declare a major, but it is necessary that you fill out the form.)
Declaration forms can be accessed here.
(Business students will need to email email@example.com for the appropriate declaration form as they are not currently accessible online.)
SUBMIT AN APPLICATION
The applications consists of:
- An application form
- Two reference forms
- A copy of your academic record ('my grades" in Mes Amis)
- A professional resume
- A copy of your declaration form
- A copy of your passport
January 15, 2020, for exchange for either a full year, or fall, or winter semesters, 2020-2021.
October 1, 2020, for exchange in January 2021, for remaining exchange placements.
RECEIVE APPROVAL OF THE DEAN
A student's application is reviewed first by a nomination committee, and then by the Dean of his/her faculty. For information on the exchange student selection and approval process please see the following information sheet:
PREPARING TO GO ABROAD
VISAS OR STUDY PERMITS
Most countries place conditions on travelers, whether the travel is for recreation, study or work. Requirements and application processes for visas or study permits are different for each country and how long the student expects to study there.
Once the student has received the acceptance letter from the exchange partner university, the next step is to acquire the proper visa related documents. For security reasons, some countries are now requiring 'biometric' scans as part of the visa application process. This makes the visa application process more complicated, and therefore it is wise to begin the visa application process as early as possible.
The Canadian Department of Foreign Affairs and International Trade website lists the embassies and high commissions in Canada. Visa applications usually are processed through their consular offices and often require the applications to be submitted in person.
Accommodations need to be arranged with the help of the host university international office as soon as the student has received confirmation that they will be studying at the host institution.
Exchange students must purchase health insurance through a private provider or in some cases, are required to purchase a plan managed by the host university. Sometimes existing family insurance plans are acceptable if they provide international coverage during the study abroad period.
Students should check out financial practices in the country where they will be studying. Find out the ways in which credit cards and debit cards are used for store purchases and accessing cash via bank machines. In some countries, students may have to open a bank account to ensure easy access to money. If applicable, students must make formal arrangements for someone to care of student loan requirements. Renewable scholarships from StFX are recognized by StFX university for the period of exchange study.
Before finalizing course registrations abroad, students need to submit the course descriptions to the Education Abroad Advisor at StFX to receive permission to transfer course credits to their StFX degree. It is the student's responsibility to communicate this information to the Education Abroad Advisor via email within the first two weeks upon arrival.
The regulations and grading schemes of the exchange university apply to visiting exchange students in the same way as for local students. Exchange students with academic concerns should discuss these with a representative of the International Exchange Office at the host university. Students should make an effort to clearly understand the grading schemes of the courses taken and should not assume that StFX can influence course outcomes at exchange universities.
Students who choose to participate in an exchange will be required to attend pre-departure sessions before departing for their destinations. These sessions will cover:
1. Travel Preparations
2. Health and Safety Abroad
3. Risk Management
4. Inter-Cultural Awareness
5. Financial Concerns
6. Academic Planning and Transfer Credit
In addition to these sessions, students should educate themselves about the health and environmental safety, legal issues and personal safety in their new environment. Well informed international travelers reduce potential risk and increase the likelihood of enjoying the exchange experience fully.
COURSE CREDIT TRANSFERS
The host exchange university will send StFX an official transcript once the period of exchange study is completed and the final grades are available.
Students are advised to request a number of sealed (official) transcripts be sent to their home for long term use. The transcript will be required should the student apply for post-graduate study. Receiving a transcript from the exchange university in a hurry can sometimes be difficult and therefore, may hold up future applications.
Students who have participated in an exchange will be required to attend a de-briefing session upon their arrival back in Canada. The de-briefing session will cover the topics of reverse culture shock, adapting to life at home, and how to best maximize international experiences, as well as allow students to connect and share experiences with other exchange program participants.