Looking to participate in the Student Exchange Program? Learn more by making an appointment with our Education Abroad Advisor or by attending one of our information sessions happening throughout the year!
Please Note: The deadline for applying to the student exchange program for the year 2020-2021 has passed. If you are interested in going on exchange in Fall 2021 and/or Winter 2022 the deadline is JANUARY 15th, 2021.
HOW TO APPLY
FIND OUT IF YOU ARE ELIGIBLE
Students may apply for the student exchange program if they meet the following eligibility requirements:
- 70% average in the most recent semester of study
- Completed 30 credit hours prior to going on exchange
- Not on academic probation at time of application or at anytime before departure
- Not completing an exchange in the students final semester of study at StFX
INVESTIGATE YOUR STUDY OPTIONS
- Explore our partner universities around the world: StFX Exchange Destinations by Program. For a by-country guide to the exchange partners available please visit: Exchange Opportunities
- Speak with former exchange participants to learn about the experience from a student perspective.
- Research the programs and courses offered by the university you are interested in. (In order to transfer credits from your exchange, the university you choose must offer courses that can be used towards your degree at StFX).
MAKE AN APPOINTMENT
Speak to our Education Abroad Advisor about how participating in the student exchange program will fit into your studies at StFX.
PREPARE YOUR APPLICATION DOCUMENTS
The student exchange program application consists of:
- Completed Application Form (Including Letter of Motivation and Preliminary Study Plan)
- Two References (One Academic and One Academic or Professional)
- Professional Resume
FILL OUT YOUR PRELIMINARY STUDY PLAN
The preliminary study plan is a document that is designed to get you thinking about what courses you will be taking while on exchange. As part of the application process, you are required to submit a preliminary study plan for each partner institution you select (minimum two, maximum three). This is a compulsory document and it is important that you complete it as soon as possible so you know which courses you are approved, or not approved, to take while on exchange.
For help filling out your preliminary study plan, please see the following completion guide.
The application deadline for exchange placements in 2021-22 is January 15, 2021.
POST APPLICATION SELECTION INTERVIEW
After the application period is complete, applicants will be invited to participate in a short interview where they will be asked questions related to their commitment to undertaking an exchange, and their suitability for the program. More information will be provided on this after the application period is complete.
A student's application is reviewed first by a nomination committee, and then by the Dean of his/her faculty who will give final approval. Please see the following for more information on this process:
PREPARING TO GO ABROAD
VISAS OR STUDY PERMITS
Most countries place conditions on travelers, whether the travel is for recreation, study or work. Requirements and application processes for visas or study permits are different for each country and how long the student expects to study there.
Once the student has received the acceptance letter from the exchange partner university, the next step is to acquire the proper visa related documents. For security reasons, some countries are now requiring 'biometric' scans as part of the visa application process. This makes the visa application process more complicated, and therefore it is wise to begin the visa application process as early as possible.
The Canadian Department of Foreign Affairs and International Trade website lists the embassies and high commissions in Canada. Visa applications usually are processed through their consular offices and often require the applications to be submitted in person.
Accommodations need to be arranged with the help of the host university international office as soon as the student has received confirmation that they will be studying at the host institution.
Exchange students must purchase health insurance through a private provider or in some cases, are required to purchase a plan managed by the host university. Sometimes existing family insurance plans are acceptable if they provide international coverage during the study abroad period.
Students should check out financial practices in the country where they will be studying. Find out the ways in which credit cards and debit cards are used for store purchases and accessing cash via bank machines. In some countries, students may have to open a bank account to ensure easy access to money. If applicable, students must make formal arrangements for someone to care of student loan requirements. Renewable scholarships from StFX are recognized by StFX university for the period of exchange study.
Before finalizing course registrations abroad, students need to submit the course descriptions to the Education Abroad Advisor at StFX to receive permission to transfer course credits to their StFX degree. It is the student's responsibility to communicate this information to the Education Abroad Advisor via email within the first two weeks upon arrival.
The regulations and grading schemes of the exchange university apply to visiting exchange students in the same way as for local students. Exchange students with academic concerns should discuss these with a representative of the International Exchange Office at the host university. Students should make an effort to clearly understand the grading schemes of the courses taken and should not assume that StFX can influence course outcomes at exchange universities.
Students who choose to participate in an exchange will be required to attend pre-departure sessions before departing for their destinations. These sessions will cover:
1. Travel Preparations
2. Health and Safety Abroad
3. Risk Management
4. Inter-Cultural Awareness
5. Financial Concerns
6. Academic Planning and Transfer Credit
In addition to these sessions, students should educate themselves about the health and environmental safety, legal issues and personal safety in their new environment. Well informed international travelers reduce potential risk and increase the likelihood of enjoying the exchange experience fully.
COURSE CREDIT TRANSFERS
The host exchange university will send StFX an official transcript once the period of exchange study is completed and the final grades are available.
Students are advised to request a number of sealed (official) transcripts be sent to their home for long term use. The transcript will be required should the student apply for post-graduate study. Receiving a transcript from the exchange university in a hurry can sometimes be difficult and therefore, may hold up future applications.
Students who have participated in an exchange will be required to attend a de-briefing session upon their arrival back in Canada. The de-briefing session will cover the topics of reverse culture shock, adapting to life at home, and how to best maximize international experiences, as well as allow students to connect and share experiences with other exchange program participants.