Please note: Requests for official transcripts and confirmation of enrolment letters will be processed on Monday, Wednesday and Friday of each week. The same-day option for official transcripts has been suspended.
How to request an official transcript:
Protection of Privacy legislation demands that we obtain authorization in writing prior to the release of educational information. Therefore transcripts are issued only upon receipt of the request form bearing the student's original signature. All financial holds must be cleared on the student account before the request can be processed.
StFX does not provide unofficial transcripts.
Due to the high volume of requests received in January, processing time may require up to 7 business days.
Print and complete the transcript request form (PDF).
Submit the completed form by:
•Fax 902 867-5458.
•Mail to Office of the Registrar, St. Francis Xavier University, 2330 Notre Dame Ave., Antigonish, NS, B2G 2W5
•Deliver the form in person to Nicholson Tower, 2nd floor.
•Scan and email the form to the Office of the Registrar.
Include the full address or fax number where the transcript is to be sent. To hold for final grades (end of term processing) or degree posting, check the appropriate box. Degrees are usually posted within 2-3 days of convocation.
The cost is $10 per transcript copy. For an additional $15 per transcript, same day service is available if the request is received by 10:00AM. Additional charges will apply for fax, courier or Expresspost service.
All transcript fees must be paid at the time of the request. Payment methods include: cash; money order; cheque (payable to St. Francis Xavier University); debit card; credit card (Visa, MasterCard or American Express). Credit card information is stored in a secured environment.
Getting your transcript:
Transcript requests are generally processed within three to five business days, unless students have a financial hold or have requested that they be held for term grades, degree posting or other reasons. During the month of January, please allow seven to ten business days for processing.
Methods of delivery are: pick up (photo ID required); regular mail; Expresspost (available only within Canada); fax; courier. Transcripts that are sent by Expresspost or courier and then returned due to an invalid address will result in additional charges to the requestor equivalent to the original shipping charge. When a transcript is returned due to an invalid address, the Registrar's office is charged. To resend by Expresspost or courier, the requestor will be charged for the subsequent delivery attempt.
Transcripts sent by regular mail cannot be traced. In the event the initial transcript has not been received, another transcript request with payment must be submitted.
Transcripts requests that cannot be processed due to financial holds or invalid credit card information will be kept on file for one month.
An average at the end of each academic year is included on the transcript if the student has a final grade in at least 18 credits. Averages are not calculated in the spring and summer terms. StFX does not calculate GPA - Grade Point Average.
Completion of Master of Education, Certificate in Outdoor Education, Certificate in Elementary Mathematics
Nova Scotia Students: The instructions on the NS Department of Education website indicate that a letter from the St FX University Registrar is required to indicate the completion of the requirements of the M.Ed. or Certificate programs. StFX has an agreement with the NS Department of Education that the StFX Registrar’s office will indicate directly on your official transcript that you have completed the program and a separate letter is not required. When submitting an official transcript request form, indicate by checking the box that you have recently completed the requirements for the Master of Education, Certificate in Outdoor Education or Certificate in Elementary Mathematics programs.
Non- Nova Scotia Students: If your license renewable is with a province outside of Nova Scotia, please indicate in the email, when you submit your request for your official transcript, that you have recently completed the Master of Education requirements and you require a letter of completion along with your official transcript. Please specify the province of your accreditation.