The X-Ring Committee was established April 15, 1983, under the authority of the Board of Governors. The committee is to meet at least once each year in September and is responsible for all matters requiring special consideration and for the establishment and enforcement of the licences to produce and distribute X‑Rings. The committee will review tenders and suppliers as deemed necessary. Complete terms of reference approved by Board of Governors.
University President or representative
Director of University Advancement
Alumni Association President or representative
Junior Class President
Senior Class President
President of Students' Union or representative.
Chair will be the Chair of the Students' Council
The following is the X‑Ring Policy as drafted and presented by the X‑Ring Committee, approved by the Executive Committee of the Board of Governors, April 15, 1983.
SECTION I ‑ THE COMMITTEE
The Standing X‑Ring Committee has been established under authority of the Board of Governors. This Committee will meet at least once each year in September and is responsible for all matters requiring special consideration (e.g. Honorary X‑Rings) and for the establishment and enforcement of the licenses to produce and distribute X‑Rings. The Committee will review tenders and suppliers as deemed necessary.
The Committee shall consist of: The University President or his Representative, the Director of University Advancement, Alumni Association President or his Representative, Junior Class President, Senior Class President, President of the Students' Union or his Representative. The Chair of this committee will be the Chair of the Students' Council.
SECTION II ‑ ELIGIBILITY
The X‑Ring will be available to: (a) Students in their final year of any degree or diploma program described in the University Calendar and (b) Graduates (Alumni).
Students with completed pre‑professional studies (e.g. Pre‑Med, Pre‑law) may apply for an X‑Ring with their class, on completion of comparable years of study in a professional program at a recognized University.
SECTION III ‑ ORDERING AND VERIFYING
Part 1 ‑ Vendor
The following is the policy on ordering and verifying through (a) the major manufacturer and (b) the local supplier.
With reference to Section I, when it is considered necessary by the Standing Committee, suppliers will be asked to submit tenders. The supplier whose tender has been accepted by the Committee shall be referred to as the "Major Supplier."
A. The Major Supplier
The Major Supplier will be invited to Campus twice each academic year. The first ordering session in September will be for Senior and Graduate Students in course. The rings will be ordered before the date set by the Sales Representative to ensure their delivery for St. F. X. Day. The X‑Ring Ceremony on St. F. X. Day will be the only recognized ring ceremony.
The second ordering session will be in the spring of the academic year. This session will be for Juniors who would like to receive their rings on St. F. X. day during their Senior Year. The orders taken from Junior students will be verified after final marks are available.
B. The Local Supplier
The licensing of a local supplier was established to serve students in their Senior year and Alumni who wish to have the local supplier supply their X‑Ring. Ordering will take place early in September to ensure delivery by St. F. X. Day. However, orders may be placed throughout the year.
Part 2 ‑ Ordering
Suppliers (the major and local supplier) will submit to the Chair lists of names of those who have placed orders for X‑Rings. The Chair will request the Registrar to certify the academic status of those listed.
To expedite processing, the Chair will see that the lists are in the following form: alphabetical order with surname first, show the students' full first names (not informal names, but legal first names), show students' I.D. number, show students' program (B.A., B.Sc., Dip. Eng., etc.), have a column for the Registrar's Office to make notations.
J. Thomas Langley (President's representative)
President of Students' Council