Graduate Thesis Submission Guidelines

September 2015

The Angus L. Macdonald Library collects two copies of all graduate degree theses completed at St. Francis Xavier University. The print copy is catalogued and added to the Library; the electronic copy will be added to the StFX e-thesis collection and submitted by the Library for inclusion in Theses Canada.

The mission of Theses Canada is “to acquire and preserve a comprehensive collection of Canadian theses at Library and Archives Canada (LAC), to provide access to this valuable research within Canada and throughout the world.” Graduate level research thus becomes part of Canada’s intellectual heritage.

For all graduate programs, except those in the Faculty of Education, students should follow the process outlined below. Master of Adult Education, and Master and PhD of Education thesis candidates should consult their departmental secretary for details.


  1. The supervisory committee and Department chair sign off on the thesis using the COGS-Thesis-Approval-Form.
  2. The student or Faculty advisor brings a copy of the completed StFX Theses Non-Exclusive License form and a print copy of the thesis to the Collection Development Office, Room 108 in the Angus L. Macdonald Library.  The  thesis should be printed single-sided on 21.5 x 28 cm paper (8.5 x 11”), and should not include any personal information other than student name (e.g. do not provide student number or contact information on the document). 
  3. The thesis advisor sends the electronic copy of the thesis, if PDF format, to the Library (Brenda McKenna, E-Resources Library Technician, 
  4. The completed COGS-Thesis-Approval-Form  should be filed with the Office of the Associate Vice-President Research and Graduate Studies.
  5. If a student wishes to have extra copies of the thesis professionally bound for personal use, the Library will arrange this at the same time. The cost for binding is $15.00 per copy, payable in advance.

More Information

Brenda McKenna
Phone: (902) 867-3758