Chart of Accounts Review
The finance office has comprehensively reviewed its chart of account structure to improve reporting capabilities. As a result, a large number of 5 digit (AAAAA) accounts will be converted to 8 character projects accpimts. The new 8 character accounts incorporate the former 5 digit account (AAAAA) within the new structure. Our 4 digit sub-account structure is unchanged.
Impact on campus stakeholders
The table below outlines the new ranges of 8 character accounts along with the conversion formula for the new project numbers. Click on the subledger to view an Excel document outlining the GL accounts affected, and their new Job Ledger Project IDs:
|Sub Ledger||Prefix||Converted Account Structure *||Example|
|Research Accounts||R||R00AAAAA||91004 --> R0091004|
|Miscellaneous Deferred Revenue**||M||M00AAAAA||95092 --> M0095092|
|Coady Institute||C||CAAAAA00||68050 --> C6805000|
|Extension Department||E||EAAAAA00||69099 --> E6909900|
|Operating and Capital Projects||P||P10AAAAA||13200 --> P1013200|
* AAAAA represents the existing account number.
** Miscellaneous Deferred Revenue include accounts such as conferences, Festival Antigonish and other non-research projects.
Campus stakeholders interacting with the financial system will continue to provide account and sub-account combination. The account to be provided should be an 8 character account or a 5 digit account as applicable (either AAAAA-XXXX or PPPPPPPP-XXXX).