Documentation

Students will be able to register with our Centre by providing appropriate documentation supporting a diagnosis of a permanent disability. The deadline for accessing supports is two weeks before the end of classes each semester. November 16, 2018 and March 22, 2019 are the deadline dates for the 2018/2019 academic year. 

Students who would like to put in place academic accommodations at StFX must provide the Tramble Centre for Accessible Learning with relevant documentation stating a diagnosis of a permanent disability. That documentation must be prepared by a regulated health professional practitioner and the list below specifies who is eligible to prepare a report.

Learning accommodations recommended for the academic setting will be put in place on an individual basis after a student has met with the Coordinator for the Tramble Centre for Accessible Learning and explored the accommodation options that might be available.

The following list outlines the documentation necessary to access services from the Program for Students with Disabilities:

Learning Disability: Psychoeducational assessment or neuropsychological assessment conducted by a registered psychologist or speech and language pathologist

ADHD/ADD: A comprehensive assessment consisting of formal and informal measures including the following: observations, interviews, standardized assessment results and differential diagnosis.  Must include a detailed list of recommendations for support.

Psychiatric Disability: Report of a psychological assessment conducted by a registered psychologist or a psychiatrist's consultation report. A permanent diagnosis should refer to the DSM IV or DSM V and the report should include a detailed list of accommodations that will be supportive in the academic setting. This report must be authoritative, comprehensive and current. Please see Verification of Psychiatric Disability form below.

Hearing Impairment: Audiology Assessment

Visual Impairment: Functional Visual Assessment

Mobility Impairment: Physician or specialist report or Verification of Disability Form below

Medical Condition: Physician report or Verification of Disability Form below

Asperger Syndrome (AS): Report prepared by a psychologist or specialist

Documentation provided should meet these requirements:

  • Be current, dated within the last 5 years for students with learning disabilities, within the last year for students with medical disabilities, and updated periodically, particularly for students with chronic medical conditions.
  • Clearly describe the disability or condition and indicate that the diagnosis is permanent.
  • Make available the results of individual testing batteries or a summary of results where possible, or permission to disclose those results.
  • Most importantly, documentation should include detailed recommendations for accommodations that will enhance learning in the academic setting and those recommendations should be appropriate for a condition's manifestation.

DOCUMENTATION REQUIRED TO ACCESS SUPPORT FUNDS: Should you want to access support funding through the Canada Student Loan system you will need to complete and submit a Medical Assessment Form to the student aid system in your home province; each province uses a unique form and you will find the form for your province by following links we've post on Online Resources under the Student > Bursary and Grant section on the right of this page.