The Academic Advising and International Exchange offices have an online appointment booking system through WCOnline. This means students are able to see advisor availability and book their own appointments.
In an effort to protect the public and our employees from the spread of COVID-19, our offices are temporarily closed; however we continue to provide services as best as possible.
Take care and be safe everyone!
The Academic Advising Team
Please know that the posted deadline to declare your major is not a firm deadline. During this time of uncertainty, we have changed the process to use the available technology. If you have questions or concerns, please feel free to email your Dean's office or firstname.lastname@example.org .
Please note: There are phone appointments available by all Academic Advisors and there are online appointments offered by a select number of advisors for now. In an effort to protect the public and our employees from the spread of COVID-19, our offices are temporarily closed (face-to-face appointments are conducted by phone only); however we continue to provide services as best as possible via email or through phone and online appointments.
To declare your major, or to apply for an advanced major or honours program, you must complete a declaration form. The forms are available online at the following links, on the website of your faculty's dean.
First-year students in the Bachelor of Arts and the Bachelor of Science degrees are strongly encouraged to declare their major by the end of their first year, if they have decided on their major subject.
Second-year students are required to declare their majors by the end of March.
Procedure: (Please note this section is under construction and will be updated soon.)
Electives are courses which are not specified in a degree program. Electives may be open, that is, chosen by the student, or approved. Approved electives require permission from either the chair of the department of the student’s major, or the chair of the department in which the student wishes to take a course. Arts/Science electives do not include professional program courses such as Aquatic Resources (AQUA), Business Administration (BSAD), Engineering (ENGR), Human Kinetics (HKIN), Human Nutrition (HNU), or Nursing (NURS)
An Arts/Science elective is an elective course from either the Arts or Science Faculties. It cannot be a “professional” course such as Aquatic Resources (AQUA), Business Administration (BSAD), Engineering (ENGR), Human Kinetics (HKIN), Human Nutrition (HNU), or Nursing (NURS).
A pair is 12 credits in one subject, with six credits at the 200-level or higher. As exceptions, language pairs in French, Celtic Studies and Classics may be composed of 12 credits at the 100-level. A student may complete only one pair from a department, and may not complete a pair in the major, honours, or minor subject. A pair may not be completed using any of the following professions or applied program disciplines: Aquatic Resources (AQUA), Business Administration (BSAD), Engineering (ENGR), Human Kinetics (HKIN), Human Nutrition (HNU), or Nursing (NURS).
If you wish to take a course at another institution, for transfer back to your StFX degree, you MUST obtain written permission PRIOR to taking the course. This permission is granted through a specific form called a "Letter of Permission". Failure to obtain an approved Letter of Permission prior to taking a course at another school will result in denial of transfer for that course. (This requirement also pertains to students wanting to use the French Explore program, or any other language immersion program, for credit toward their degrees.)
The Letter of Permission form can be found on Registrar’s Office Service Site (https://stfx.teamdynamix.com/TDClient/1764/Portal/Requests/ServiceCatalog?CategoryID=11592), in the list of forms, and is submitted electronically. When you submit your "LOP", ensure that you receive and email from "Services@stfx" (DO NOT USE THIS EMAIL) with your Ticket information. If you do not receive an email, the submission did not go through and you will need to resubmit it. The LOP information is sent electronically to a dedicated email account in Academic Advising.
After submitting your Letter of Permission, you should send a follow-up email to the pertinent letter of permission email account (listed below), outlining your reason for wanting to take the course(s) at another institution. In that email, you should also include the course description (and course outline or syllabus, when available), or a link to those resources, for each course you wish to transfer.
Once received, the Dean of your faculty will review your request. You will be notified of the decision through your StFX e-mail account, and approved forms will be sent to you as a pdf document. Please be aware that Letters of Permission are approved for valid reasons, but not all requests are granted.
Once your LOP has been approved, you will need to apply to the host university as a “visiting student” (the term most commonly used by most universities). DO NOT apply as a transfer or degree student. Once admitted as a visiting student, you will need to register in whatever manner the host institution requires. Be aware that many universities allow their own degree students to register before any visiting or non-degree students, so a course in which you're interested may not always be available to you. Approval of your Letter of Permission request does not guarantee your registration into the course(s) at the host institution.
An approved Letter of Permission gives you the assurance that StFX will accept that course for credit toward your degree. Most universities also require a copy of the form. Some universities may have other requirements for admission, such as an official copy of your StFX transcript, but many simply require an admission form, the application fee, and your approved Letter of Permission.
Once the course is completed you will need to order an official transcript from the host university, to be sent directly to the StFX Registrar’s Office. The credit will be granted to you upon receipt of the transcript showing you have passed the course and have been granted credit at the host institution.
PLEASE NOTE: StFX does not represent the grades of other institutions on its official transcripts. The StFX transcript only indicates that credit has been granted from the other school. If you apply to another university in the future, you will be required to submit to that institution official transcripts directly from every post-secondary institution at which you were registered in the past (even those from which you took only one or two courses). With those official transcripts, the new university will be able to assess all of your past academic work.
If you are feeling like you are not able to recover from a failing midterm or assignment, you are not alone. However, we want you to know that there may be options and additional considerations before you make it official and drop the course.
Before you drop a course:
1. Talk to your professor, they are there to help.
2. Do the math; it may still be possible to recover. Perhaps this midterm or assignment is only worth 10% of your final grade. Review your syllabus and insert the valuations you have.
For example: From a sample Syllabus (Note: Not all professors will calculate the grade based on this example; please consult your course syllabus for the correct breakdown)
Quizzes (3) 30%
Term Paper 20%
Example using your grades:
Quizzes (3) = 14.3/30
Term Paper 10/20
• If you assume 5/10 for participation, you need to achieve 20.7/40 or 51.75%on the final exam to pass with a 50 for the course. Do you still want to drop this course?
3. Are there other academic implications?
a. Is this course a pre-requisite for a course you need to take next year? If so, have you discussed options with Academic Advising?
b. Is this a course required for your program? (example: progression requirement)
c. Would dropping the course prevent you from continuing in your program?
d. Dropping a course could put you slightly off track, what are your plans to pick up a replacement?
4. Are there financial implications?
Do you have a scholarship or external funding that may require registration in a minimum number of credits?
How do I drop a course?
To drop a course, you would follow the following steps:
Please be aware of the deadlines to drop courses. If you have a hold on your record, please discuss the hold with the student Accounts office and seek assistance with the registrar’s office or with academic advising to drop the course if it is before the deadline to drop.
If you are adding a course in 2nd term, to replace a dropped course in 1st term, please also be aware that there may be additional charges.
What if I want to change or remove my minor?
To change your Minor:
To remove a minor:
There are two things to do before you meet with an advisor:
Make an appointment with an Academic Advisor if:
What does an Academic Advisor do?
Program Pattern Worksheets for the Business program can be found below.
Please note, these forms are NOT declaration forms. If you wish to access the declaration form for Business, click here.
Also, when you click the links below, the document selected should automatically download.
Major Program Sheets:
Advanced Major Program Sheets:
Honours Program Sheets:
Joint Honours Program Sheets: